Student Statuses & Colors

You can use the Student Statuses & Colors tab from Status Changes page to:

• Add or edit the student statuses

• Edit the color to emphasize the status category of the current student

Prerequisites

You must have System - Settings - Manage authorization.

To edit an item associated with more than one campus, you must have access to all the campuses. For example, if the item is configured to be available at three campuses and you only have access to two of the campuses, you can view the item but cannot edit it. When you add an item, you can only select campuses to which you have access.

You should also be familiar with the Background for Status Changes.

Access Method

Select the Settings tile > expand System > select Status Changes.

Procedure to Add or Edit Items

1. Select the Student Statuses & Colors tab.

2. To filter the list, specify the following value.

   Status Category The category for the status. It can include more than one student status. They are defined by the system and selected for the student statuses configured by your institution.

3. If you want to:

   • Add a new list item, select the New button on the toolbar

   • Edit an existing list item, select the name in the list

4. Review, specify, or change the following values.

   Active Specifies whether the associated record is active. Campus Group The group you specified for the campus. Your institution configures the groups for campuses. Code The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Name The descriptive name of the item.

   NSLDS Status The National Student Loan Data System (NSLDS) status associated with the System Status. The status is assigned by the National Student Loan Data System (NSLDS) to be used for SSCR Processing. Status Description The detailed description provided by your institution for the student status. Status Represents a Title IV Withdrawal At some institutions, students who are no longer attending classes are left in an Active/Attending status so that they can still log into the Student Portal. In this scenario, the “Status Represents a Title IV Withdrawal” check box can be selected to indicate that the status represents a withdrawal for Title IV purposes. If this attribute is selected, the Status Change process will treat a status change from an Active status to the new Active status with the Title IV withdrawal attribute as if the status change was from Active to Drop for purposes of determining the NSLDS Withdrawal Date, Date of Determination, and other downstream impacts to Financial Aid, Student Accounts, and other reporting (such as enrollment reporting and Clearinghouse). This check box is displayed only when Attending is selected for System Status and Withdrawn is selected for NSLDS Status. System Status The status of the system. For additional information about system statuses, refer to the background information for status changes.

5. If you want to save and: 

   • Continue making changes, select the Save button

   • Continue to add another item to the list, select the Save & New button

   • Close, select the Save & Close button

Configure a Student Status for Withdrawn with Ability to Register

You can configure a student status that reports the student as withdrawn, but keeps the student active so that they can log into Student Portal to register for courses. When an active student is changed to this school status, Anthology Student will treat the status change as an official or unofficial withdrawal in the appropriate locations. For example, in:

• Determining the NSLDS Withdrawal Date and Date of Determination
• Financial Aid (such as canceling any future aid)
• Student Accounts (such as refund calculations)
• Reporting (such as enrollment reporting and Clearinghouse)

The student will still be able to log into Student Portal to register.

To configure the status, you must select:

• Attending for System Status
• Withdrawn for NSLDS Status
• The Status Represents a Title IV Withdrawal check box

Example

The example shows a student status of withdrawn with ability to register.

Update Status Category Colors

You can use the Student Statuses & Colors tab from the Student Statuses page to edit the color to emphasize the status category of the current student.

1. Select the Student Statuses & Colors tab.

2. Select the Update Status Category Colors button on the toolbar. Anthology Student displays the Update Status Category Colors dialog.

3. Review, specify, or change the value Lead Select the color code required for lead category..

4. Select the options to configure the following lists.

   List	Options
   Degree Seeking Colors	Applicant Processing Select the color code required for applicant processing category. Active Select the color code required for active category. Enrollment Select the color code required for enrollment category. Never Attended Select the color code required for never attended category. Permanent Out Select the color code required for permanent out category. Temporary Out Select the color code required for temporary out category.
   Non- Degree Colors	Active Select the color code required for active category. Enrollment Select the color code required for enrollment category. Never Attended Select the color code required for never attended category. Permanent Out Select the color code required for permanent out category.

5. Select Save to save the changes.  

Delete or Deactivate Student Statuses

You can use the Student Statuses & Colors tab from the Status Changes page to delete or deactivate the student status.

• Deleting an item permanently removes it. No record of deleted list items is maintained in Anthology Student.
• Deactivating an item keeps a record of it in Anthology Student (preferred). It can no longer be assigned to a student or record but remains assigned as it was previously.

If an item: 

• Is not associated with a student or record, you can delete or deactivate it
• Is associated with a student or record, you can only deactivate it
• Is associated with Automated Awarding, you cannot delete or deactivate it

Procedure to Delete Items

1. Highlight the item in the list.
2. Select the Delete button on the toolbar.

The item is:

• Removed from the list on the page, and the list is redisplayed
• No longer available to select on the forms that contain the list

Procedures for Deactivating Items

There is more than one method for deactivating an item.

Method	Procedure	Result
Using a toolbar button	Highlight one item in the list. Select the Deactivate button on the toolbar.	The item:  Remains displayed in the list with No in the Active column Is no longer available to select on the forms that contain the list
Editing the item	Select the name of the item in the list. In the Active drop-down, select No. Select the Save and Close button.

Because the item is not removed, you can also make it active again by selecting the Activate button.